Email is an essential part of your everyday lives as we send pictures, family updated, and general correspondence to each other. If you are using an email application like Outlook of Thunderbird you need to develope a backup plan. When using these applications you must understand that your email is downloaded to your computer. If a computer crash does occur all the email will be lost. The problem is that we fail to create a backup plan. This guide will show you how to backup everything in Outlook 2003 or 2007.
Step-1: Click on File and go down to Import and Export.
Step-2: Click on Export to a File and hit Next.
Step-3: Click on Personal Folder File (.pst) and hit Next.
Step-4: Check Include Subfolders and double click Personal Folders to collapse the categories and then hit Next.
Step-5: Specify a file name your would like and hit browse. Click on the location to save the file and hit Finish.
*Note:You should save the file to a flash drive or external hard drive.
Step-6: You can modify Encryption setting or enter a password. After you made your decisions hit OK.
Step-7: You will see the backup file in the specified location.
*Note: You should keep the email backup under 500MB. Backup files over 500MB start to become unstable and possible corrupt.